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Character limitations for fields in QuickBooks Desktop

Each field in your company data file has a maximum number of characters that can be entered. This article lists the maximum number of characters in each field.

Detailed instructions
Field Maximum characters
 Account Name  31

 Account Numbers



 Custom field (items)  30
 Customer message (Invoices)  101
 Customer, Vendor, and Other names  41
 Item name1  31
 Employee Name (first and last)  25
 Item description (Invoices)  4 095
 Item Part number  31
 Job Description  99
 Memo2  4 095
 Note Field3  4 095
 Notes in Shipping/Billing Address  41
 Username  29
 Password  16
 Ship to Name  41
 Invoice Number Field  11
 Lot Numbers  40
 Report Company Name  60
 Report Title  60
 Report Subtitle  60
 Report Extra Footer  60
 Text Box  1 000

1 Item name may contain special characters but it is recommended that the first character not be a special character.

2 While the Memo field can contain 4095 characters, only 30-60 characters will display on printed checks depending on print settings. 96 characters will display on a Transaction Detail report.

3 While the Notes field on the timesheet can contain 4095 characters, only 96 characters will display on the Time by Job Detail report.

KB ID# INF12402
4/24/2017 2:15:01 AM
QYPPRDQBKSWS09 9138 Pro 2017 22bc1c