Before printing 1099-MISC forms:

• Create a 1099 summary report to verify all Form 1099-MISC information.
• Make sure that you have blank 1099-MISC forms designed for printers. These forms are available at office supply stores and from the IntuitMarket Web site www.intuitmarket.com.
• If you are using any version of QuickBooks other than the standard version, you must be in single-user mode.
• Print a testform before printing finalforms:
  
  1. Make sure your printer is turned on and is online.
  2. Load several blank 1099-MISC forms in your printer as you would load letterhead.
  3. From the QuickBooksFile menu, choose Printer Setup.
  4. In the Form Name drop-down list, select 1099, and then click Align.
  5. In the Fine Alignment window, click Print Sample.
  6. The print sample includes an alignment grid in the upper left corner of the page. Each square on the grid represents 10/100 (ten-hundredths) of an inch. Use the alignment grid to estimate the amount of adjustment needed.
     • To move text, enter a number in units of tenths of a square in the appropriate field. For example, to move text down by half a square, type -5 in the Vertical field; to move text to the right by a third of a square, type 3 in the Horizontal field.
     • If the vertical alignment is off by more than 2.5 squares (0.25 inch) on continuous, non-IntuitMarket forms, manually adjust using the printer´s platen knob.
  7. Click Print Sample again to print a form with theadjusted alignment.
  8. Repeat steps6 and7 until thealignment looks correct, then click OK twice to save the alignment.
  
  

To print 1099-MISC forms:

1. Loadenough blank 1099-MISC forms in your printer as you would load letterhead.
   • If you have a continuous-feed printer, you may need to adjust for the additional thickness due to the copies.
   • If you have a page-oriented printer, it is simpler to print copies separately rather than all at once.

Note: Do not collate your forms before putting them into the printer. Instead, start by loading all of the Copy 1 forms. After you have printed all of the Copy 1 forms for each vendor, then load and print the Copy 2 forms.

2. From the File menu, choose Print Forms, and thenselect 1099s.
3. Select the date range (either in the drop-down list or in the From and To fields) covering the 1099-related payments you wantdisplayed onthe forms, and then click OK.
4. In the Select 1099s to Print window, make sure that each vendor for whom you want to print a form is selected. If you do not want to print a form for a particular vendor, remove the checkmark.

   Note: You can print up to 249 forms. The 1096 Summary Information at the bottom of the window shows how many vendors you have selected and your total 1099-related payments during the selected time period. Use the total for vendors selected when completing your 1096 form. As of this release of QuickBooks, if you have more than 249 vendors for whom you must file 1099-MISC forms, IRS regulations require that you submit the forms electronically. For details, contact your local IRS office.

5. Click Preview to open the Print Preview window.
6. Click Zoom In toview the details of the address.
7. If you have more than one page of forms to preview, click Next Page.
8. If there are no problems with the accuracy or appearance of the names and addresses, click Print.

• Vendor's name appears twice on Form 1099-MISC