Update QuickBooks
Release 12 of QuickBooks 2006 for Windows - All Editions

This document summarizes changes and improvements made in Release 12 of all editions of QuickBooks 2006 for Windows. Release 12 includes all changes that have been made to your QuickBooks 2006 software since it was first released.

Installing Release 12

To update your QuickBooks program with the Release 12 changes, close QuickBooks and reopen QuickBooks. At the prompt to install the update now, answer "Yes." The update process may take several minutes. (If you choose not to update when you open QuickBooks, the message will appear each time you open QuickBooks until the update is completed.) After completing the update, we recommend that you restart your computer.

Installing Release 12 in a Multi-User Environment

If you use QuickBooks in multi-user mode, Intuit strongly recommends installing the product release on each computer using QuickBooks. After downloading the product release to your specified shared file location, you will be prompted when you open QuickBooks to install on each computer that shares the data file. For more information on sharing updates in a multi user environment, choose Update QuickBooks from the Help menu, click Help in the Update QuickBooks window, and then select the help topic link titled Sharing updates in a multi-user environment.

Summary of Release 12 Changes

The following list summarizes all changes or improvements made in Release 12:

  • Accountant's Copy

    QuickBooks will now convert Accountant's Copy backups (.qbx) created in QuickBooks 2005 to QuickBooks 2006 Accountant's copy files (.qba). (R5)

  • Accounts Payable

    QuickBooks will no longer generate error code 00000 16431 when creating a transfer from a journal entry in the accounts payable register. (R5)

  • Accounts Receivable

    QuickBooks will no longer generate an error when modifying an invoice on a memorized report, QuickZoomed from a Sales Tax Liability report. (R5)

    QuickBooks has improved performance when saving Invoice forms. (R5)

    QuickBooks will now correctly display data when refreshing a QuickZoom report from a Sales Tax Liability Report. (R5)

  • Alerts

    QuickBooks will no longer display duplicate alerts when logging into a company file in Multi User mode. (R5)

    QuickBooks now shows correct information when alerting users of insufficient disk space when creating an Accountant’s Copy or Portable Company File. (R7)

    QuickBooks will now display descriptive text explaining the following Online Banking error messages: OL - 60, OL-334, OL-393, OL-301, OL-202, OL-332, OL- 206. (R7)

  • Banking

    QuickBooks will no longer close when clicking Record on a transaction in the register. (R5)

  • Budgets

    QuickBooks will now correctly update dates on budgets and forecasts. (R6)

  • Centers

    QuickBooks now includes the option to toggle the Navigation Bar on and off. (R3)

    Improved navigation, Using Keyboard shortcuts to navigate through the Customer and Vendor lists. (R3)

  • Cleanup

    QuickBooks will no longer display the error code 16438 56631 when running the Cleanup utility. (R5)

  • Credit Memos

    QuickBooks will now recognize payments entered via Make Deposits screen when applying payments from the Invoice form. (R5)

  • Database

    QuickBooks now provides better messaging when connection to the database has been lost. (R3)

    QuickBooks no longer displays the error "-1,0" when migrating company data files with no Admin record name to QuickBooks 2006. (R3)

    QuickBooks now provides better messaging during company file migration to QuickBooks 2006. (R3)

    QuickBooks no longer displays the error "C=224" when backing up or rebuilding company data files. (R3)

    QuickBooks no longer displays the error "-6154,0" when saving a new company file logged in as a Windows Power User rights. (R3)

    Rebuild no longer fails when encountering inventory item history damage. (R3)

    Links between Bills and Bill Credits no longer become broken when printing Bill Payments or Bill Payment Stubs. (R3)

    QuickBooks no longer displays the error "C=88" when memorizing a report that contains more than 6349 items. (R3)

    QuickBooks no longer fails the conversion process with the error, "-1,0", when encountering special characters in the company file name. (R5)

    QuickBooks will no longer generate error "-6108,105" when opening a local company file using a UNC path without proper share permissions. (R5)

    QuickBooks will no longer generate error 20020 81695 when losing connection to the database. (R5)

    QuickBooks will no longer generate the error, "QuickBooks is unable to complete this operation and needs to restart. QuickBooks will restart automatically." when adding a new name to the data file. (R5)

    Improved messaging was added when encountering the error "-6177,0", opening a QuickBooks company file in a network environment. (R5)

    QuickBooks will no longer revert to the "no company open" screen when opening a company file with a damaged name record. (R5)

    QuickBooks will no longer display the error, "-6023,0" when upgrading a company file with User list damage from Enterprise 5.0 to Enterprise 6.0 (R5)

    Improvements that address issues reported by a small number of QuickBooks 2006 users (sometimes indicated by the program exiting with an unrecoverable error, reporting damage to transactions in the QBWIN.LOG file, or otherwise exhibiting unexpected results during normal program use.) R6 identifies and fixes any existing issues and prevents future issues. (R6)

    Rebuild now repairs damage reported when data Verify fails on COGS and Inventory Asset accounts. (R7)

    Rebuild now repairs damage to broken links in company file that are missing a sibling record. (R7)

    QuickBooks no longer fails the conversion process with the error “-7,0” when updating a company file from QuickBooks Enterprise Solutions 4.0 to QBES 6.0. (R7)

  • Estimates

    QuickBooks will no longer display markup for items on invoices created from change orders. (R7)

  • File Operations

    Deposited sales receipts will no longer appear to be linked to the deposit once the sales receipt has been deleted. (R2)

    QuickBooks trial versions will now close company files properly when using the "X" from the menu bar. (R5)

    QuickBooks will no longer restart when saving a transaction, after changing the currently selected name to another name type. (R5)

    QuickBooks will no longer allow backup of company data to continue if encountering data damage during the Verify phase of the backup process. (R5)

    QuickBooks now launches the Windows XP CD Burning Wizard when backing up company data to Compact Disc in Microsoft Windows XP. (R7)

    QuickBooks will no longer generate an error code when restoring a portable company file to a network drive. (R7)

    The QuickBooks tab of the File Properties dialog box in Windows Explorer will now show version information for Portable Company Files. (R7)

  • Forms

    QuickBooks will now allow auto-recall of information on sales forms. (R7)

    QuickBooks will no longer display a C=94 error when customizing a Purchase Order. (R7)

    QuickBooks will now prefill the Manufacturer’s Part Number on Purchase Orders created from Sales Orders. (R7)

    QuickBooks will no longer display the error C=94 when clicking Customizing a Purchase order and selecting 'total Label" on Format tab. (R7)

  • Help

    Click Here for information about the QuickBooks Help update. (R12)

    Improved Help topics added to cover areas of Sales Orders, Inventory, and check printing. Thank you for submitting Help feedback and helping to improve QuickBooks. (R5)

    QuickBooks now displays Help pages correctly on computers using Internet Explorer 7. (R7)

    QuickBooks has implemented fixes for typos, missing text, index entries and broken hyperlinks in Help entries. (R7)

    Updated links for Fed Ex form help topics. (R9)

  • Install

    QuickBooks no longer displays error, "Error 1911" during the installation of QuickBooks 2006. (R3)

  • Inventory

    QuickBooks will correctly display quantity on hand values when adding new inventory items. (R5)

    QuickBooks will no longer display inventory item history messages in the qbwin.log file during migration from a prior version. (R5)

  • Licensing

    QuickBooks will now refresh the number of licensed seats at the time seats are added to the product license. (R7)

  • Lists

    Using the list Search function from the customer list in multi user mode will no longer prevent other logged on users from entering transactions in other areas of the program. (R2)

    QuickBooks no longer displays a warning message when promoting or demoting an item in "Flat Mode" in the Item List. (R3)

    Changing an Account to a Sub-Account is no longer slow when using the mouse to drag and drop the account. (R3)

    QuickBooks no longer generates a runtime error when moving bank accounts using drag and drop. (R3)

    Cancelling a customer record after adding a Ship To address will now warn that the edits will not be saved. (R3)

    The Space Bar can now be used to select or de-select list elements in reports. (R4)

    QuickBooks will no longer exit with the error 16370 50136 when editing employee notes after accessing the Edit Employee function from the Sales Rep list. (R7)

    QuickBooks no longer exits unexpectedly when adding a new name to company files with specific data damage. QuickBooks also incorporates code that fixes this specific data damage. (R7)

  • Memorized Transactions

    QuickBooks will no longer display the error "Assertion Failed" when entering a memorized invoice with items with zero quantity available. (R3)

    Memorized checks will now retain their "to be printed" status. (R3)

    QuickBooks will no longer remove the Vendor address when adding additional line items on a memorized Purchase Order form. (R5)

  • Multi User Hosting

    QuickBooks now includes better messaging to explain how to set up Multi User access in Recommended Mode. (R3)

    QuickBooks no longer exits with error 16438 62491 when it encounters certain networking situations. (R7)

  • Other: Expert Analysis

    Creating Expert Analysis reports will no longer display an Active X error, and will now generate the report correctly. (R2)

  • Other: Financial Statement Designer

    QuickBooks will now allow access to Financial Statement Designer in Multi User mode. (R5)

    Statement dates in columns now update if date range is changed. (R7)

    QuickBooks has fixed the “Send To” export function, enabling export of statements to Microsoft Excel. (R7)

    Financial Statement Designer now warns if concurrent installations of QuickBooks 2006 and QuickBooks 2007 are running when attempting to launch. (R9)

  • Other: Integration

    QuickBooks now includes access to (Zipingo, www.zipingo.com) from the Vendor Center and Vendor menu. (R5)

  • Other: Invoice Manager

    Invoice Manager no longer displays an alert when creating a new data file. (R3)

    QuickBooks Invoice Manager now incorporates multiple improvements to forms customization. (R7)

    Correction made to discrepancy between column name and default form column name for Rate/Cost. (R7)

    Invoice Manager now has hotkeys for Header and Print in the Additional Customization window. (R7)

    Invoice Manager Home page now displays identically in Internet Explorer 6 and Internet Explorer 7. (R7)

    Invoice Manager now incorporates safeguards to prevent users from deleting or inactivating all form templates. (R7)

    Invoice Manager now adjusts name and address fields when a logo is added to a form to prevent overlap. (R7)

    QuickBooks no longer exits with error “16499 26054” when clicking Print Preview in the Layout Designer. (R7)

    QuickBooks will display a thumbnail preview correctly in Landscape mode. (R7)

  • Other: Shipping Manager

    Shipping Manager will no longer display an "X Post" error when attempting to use Shipping Manager. (R9)

  • Other: Technical Support Helper

    Sending log files to Intuit will no longer generate an error. (R3)

  • Assisted Payroll

    QuickBooks will no longer display an error "404 Page not Found" when adding an EIN to an existing subscription in a new company file. (R5)

  • Assisted Payroll & Direct Deposit

    QuickBooks will no longer display a prompt to "Send Payroll Data" when there are no paychecks to send, for customers who have paychecks marked to send from prior to signing up for Assisted Payroll or Direct Deposit. (R5)

    QuickBooks now includes prompts to help customers remember PIN requirements for sending payroll data. (R5)

    Migrating to Assisted Payroll service from Direct Deposit now correctly handles payroll tax form payments and processing. (R9)

  • Payroll

    QuickBooks no longer displays the error, "Error 557" when viewing the welcome page after upgrading from a prior version. (R3)

    Dates will now correctly display when creating paychecks using Semi-weekly payroll setting. (R3)

    QuickBooks now includes the ability to e-mail paycheck stubs. (R3)

    QuickBooks no longer crashes when adding a payroll liability agency to a payroll item in the Pay Liabilities window in Multi User mode. (R3)

    QuickBooks will no longer display empty rows at the bottom of the "Select Employees to Pay" screen after creating paychecks. (R3)

    QuickBooks will no longer prompt users to run Payroll Checkup when modifying payroll items or entering in Year to Date transactions. (R5)

    Improved messaging was added to guide customers when entering in a release date for an employee. (R5)

    QuickBooks will now allow customers to pay taxes with negative balances, if they are paid with other taxes and the total payment is not negative. This helps handle the case of prior overpayments within a filing period. (R5)

    Payroll Liability Payment Frequency now automatically links Social Security and Medicare Employee and Company paid payroll items when adding liability payment frequencies to the payroll item. (R5)

    Improved messaging was added to provide better understanding when setting up an Owner Employee. (R5)

    The Payroll Summary report will now correctly reflect paycheck rates when the last paycheck was voided. (R5)

    QuickBooks no longer tries to recalculate on the “Review Paycheck” form if a user toggles between the "Lock Net Pay" and "Unlock Net Pay" states. Now the form only recalculates if a deliberate change is made to fields on the form. (R7)

    QuickBooks Help has been updated to explain that pre-printed W2 forms from the IRS are not intended by the IRS to be used with computer programs such as QuickBooks. (R7)

    QuickBooks now displays the “Federal Annually” deposit frequency in the Deposit Frequency column of the Payroll Item List. (R7)

    QuickBooks Employee menu has been changed to simplify, streamline and more accurately describe whether or not a company file has an associated Payroll subscription. Most notably, users must choose a payroll method before payroll menu items appear. (R7)

    QuickBooks now displays the current correct amount for Payroll Item Limit on the payroll item list. (R7)

    The IRS changed Form 940 for tax year 2006. This update to QuickBooks was required to fully support the new Form 940, in addition to changes that will be a part of a Payroll update for Payroll Service subscribers. In order to accurately create your 2006 Form 940 you will need this latest release and the Payroll Update that contains the new Form 940 for 2006. (R9)

    QuickBooks Payroll no longer rounds salary items to the nearest dollar amount. (R9)

    Improved workflow when creating new payroll items using EZ-Payroll Item Setup.

    Payroll Setup now correctly appends duplicate Local Tax items with more than 31 characters. (R9)

    QuickBooks payroll now correctly handles blank Social Security numbers when sending data to tax forms. (R9)

    Financial Statement Designer no longer displays an incorrect amount for cash in the first pay period of the year. (R10)

    The View or Download forms button will be available in the Process Payroll Forms window. (R10)

    Some enhancements have been added to the data sent to Excel when using the Send Payroll Data to Excel feature. (R10)

    The new Roth 401K and 403B Tax Tracking Types are now correctly exported to Excel when using the Send Payroll Data to Excel feature. (R10)

    QuickBooks no longer displays an error message and invalid data when requesting information for the first Employee in the list using the Send Payroll Data to Excel feature. (R10)

  • Payroll - Direct Deposit

    Clearing Direct Deposit settings for an employee now works correctly when using multiple Direct Deposit accounts. (R3)

    QuickBooks now only allows Cancelling an in-process Direct Deposit transmission when the server has not received it. This ensures customers will receive the Direct Deposit transmission confirmation. (R5)

    QuickBooks will now correctly save the second Direct Deposit bank account on an employee. (R5)

    QuickBooks will no longer exit with the error C=44, followed by error “-1,0” when updating from a prior version. (R7)

  • Payroll - Disk Delivery

    QuickBooks no longer displays Error, "404" when viewing the Welcome Page after entering the Disk Delivery Service Key. (R3)

  • Payroll - Enhanced Payroll

    QuickBooks now classifies the Workers Compensation Payroll Item when the option to track only one class per check is selected. (R7)

    QuickBooks now sends all hours for employees correctly when exporting information to State forms. (R7)

  • Payroll - Reports

    QuickBooks will no longer generate a C=184 if a Payroll Liability Balance report is created without a beginning date. (R7)

    QuickBooks has corrected an export issue that would occur when sending the Workers Compensation Detail report to Microsoft Excel. (R7)

    QuickBooks now displays Year-To-Date entries in the Transaction by Payroll Item report when totaled by employee. (R7)

    QuickBooks has corrected an export string issue that in some cases could corrupt data in the Summarize Payroll Data in Excel feature. (R7)

    QuickBooks now correctly handles payroll permissions when printing reports using Summarize Payroll Data in Excel. (R9)

  • Performance

    Performance improvements were added for navigating through Invoices using Previous and Next buttons. (R5)

    Improved performance in key areas of QuickBooks 2006 Pro and Premier, including running reports and opening company files. (R6)

  • Permissions (Enterprise Only)

    QuickBooks Enterprise will no longer intermittently lose permissions while logged into the company file in Multi User Mode. (R3)

  • Preferences

    Using the Auto Drop-down setting will now work correctly when entering account numbers. (R3)

    QuickBooks now disables informational messages when preference is set. (R9)

  • Printing

    Printing custom filter results will now print the items displayed on the screen when searching from within search results. (R3)

    Improved messaging was added for exporting lists to .csv file format. (R5)

    The Print Button on the General Journal Entry screen now defaults to printing the most recent journal entry. (R7)

  • Product Updates

    QuickBooks will now display a progress monitor during company file updates. (R6)

    QuickBooks no longer displays the error message "This data file cannot be used because it was not completely updated. Please restore your backup" if another user logs in while a company file is being updated. (R6)

  • QuickBooks Error Reporting

    QuickBooks will no longer display the error code 08328 07843 when editing a transaction in multi user mode. (R2)

    Error codes 16738 69980, 16438 56631, 00000 16431, 16361 56670 and 16617 91519 were fixed. Thank you for sending the error reports and helping to improve QuickBooks.

    QuickBooks has fixed an issue in which certain error code numbers were being reported incorrectly (R7)

    QuickBooks will no longer close with the error code 20022 02072 during program start up. (R7)

    QuickBooks will no longer close with the error code 16384 27882 when recording register transactions, when prompted to “save transaction” before closing a company file. (R7)

  • QuickBooks Merchant Account Service
    QuickBooks now masks the credit card expiration date on the merchant copy of receipts. (R12)

    Choosing to "Get Funding Status" will no longer display error messages for Merchant Account Service users with "TicketOnly" transactions. (R3)

    QuickBooks Merchant Account Service will now have a batch cut-off time of 3:00 PM PDT instead of 7:30 PM PDT. (R7)

  • QuickBooks Online Banking

    QuickBooks now takes less time to display the "Add Multiple" transactions window. (R3)

    Check transactions are now "matched" correctly when downloading from the Online Banking Center. (R3)

    QuickBooks will no longer append a random character to the end of online payee names longer than 32 characters. (R5)

    QuickBooks Pro and Premier will now allow non-Admin users to download online payments into QuickBooks. (R7)

  • QuickBooks Time Tracker

    QuickBooks will now accept Time sheets that were created in QuickBooks 2006 Release 7 or later. (R9)

  • QuickBooks Update

    QuickBooks update will no longer crash in qbpatch.exe when applying the product update logged in as a Windows Power User. (R2)

    QuickBooks update will now provide the option to "restart later" when installing the product update. (R2)

    QuickBooks will no longer generate an error when installing the product update to the root directory of the system. (R2)

    Improved messaging was added when customers are installing a product update, but do not have their data1.cab file present on their system. (R5)

  • Quicken Convert

    Transactions that include balance sheet accounts will now convert correctly when converting Quicken data to QuickBooks format. (R2)

    A QuickBooks data file that was originally converted from Quicken, and then uses the Copy Company File for QuickBooks Mac option, will no longer appear to have transaction damage in the Qbwin.log file. (R2)

    QuickBooks will no longer cause Verify to fail permissions analysis when selecting an A/R account during conversion from Quicken. (R5)

  • Receive Payments

    A warning dialog was added for receiving payments for a customer with more than 32 thousand outstanding invoices. (R5)

  • Registration

    QuickBooks will no longer display the error, "Error 3371 Could not load License data" when registering QuickBooks Enterprise Edition 6.0 in a Terminal Services environment. (R3)

  • Reports

    Reports will no longer refresh multiple times after editing a transaction that is included in the report. (R2)

    Audit Trail reports will no longer display transactions as "modified" when the transaction creation and modification timestamps differ because of print or e-mail flags. (R3)

    QuickBooks now sorts Reconciliation Detail reports by date. (R7)

  • Search

    Searching within Search results will no longer generate the error, "Memory cannot be read". (R5)

  • Time Tracker

    QuickBooks Time Tracker is now available. Time Tracker is a Web-based service that enables customers to download timesheets directly into QuickBooks. More information is available on the QuickBooks Time Tracker Web site. (R7)

    The Time Tracker service has been enhanced based on customer feedback. The service now directs customers to a web site where the user can choose which timesheet(s) to download. Once the selected timesheets are downloaded, they are ready for use in QuickBooks as if entered directly, and users no longer need to "accept for invoicing". (R8)

  • User Interface

    QuickBooks Vendor and Customer centers will now display all items correctly in 800 X 600 resolution when the window is resized. (R2)

    Pressing any key will no longer move the highlight to the top of the transaction list on the Transaction Pane of the Centers. (R3)

    QuickBooks now has an option for users to add the “Services” icon to the icon bar. (R7)



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