To do this task
Condense your company file to get rid of unnecessary detail. You can:
QuickBooks creates an archive copy of your company file before condensing in case you need the transaction detail later. However, you’ll work in the condensed file going forward.
Condensing your company file affects it significantly. We suggest you review these topics before you begin:
Most people don’t need to condense their company files. However, you should consider condensing your company file:
You need transaction details to run detail reports, file taxes, and track spending. However, after many years your company file can become large, which may reduce performance. Condensing your company file summarizes old transactions and makes the file smaller. If you need to see an old transaction, you can open the archive file that QuickBooks makes when you condense your data.
You can’t delete a list entry if it’s used on a transaction. However, condensing removes transactions and may leave some list entries that are no longer used on any transaction. You can remove these unused list entries while cleaning up your company data file.
What if I use one of the QuickBooks Payroll Services?