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Print a Form W-3 on a preprinted form

You can print W-3 information on standard (preprinted) W-3 forms. To obtain accurate W-3 information, review your W-2 forms.

To print on a W-3 form

  1. Open the Payroll Tax Form window.

    1. Go to the Employees menu, click Payroll Tax Forms & W-2s, and then click Process Payroll Forms.

    2. Select Federal form and click OK.

    3. Select Annual Form W-2/W-3 − Wage and Tax Statement.

    4. Enter a year into the Year field. Be certain that the year you enter is the tax year for which you want to process W-2 forms.

    5. Click OK.

  2. Keep all employees selected, or click UnMark All, then select the employees whose W-2 forms you are filing with the W-3.

  3. Click Edit/Review and review each W-2 worksheet, then review the Form W-3 worksheet.

  4. Take some blank paper, put a mark on the top page, and load the paper in your printer.

  5. Click Print forms.

  6. Select Preprinted Forms.

  7. Under government, select W-3, then click Print Test to print a copy on blank paper. After the print is complete, check whether the printing is on the side with the mark or the side without the mark. Use that as a guide as to whether you need to put the preprinted form in the printer right-side up or right-side down. Next, hold the printout and a preprinted form up to the light to check alignment. If there are problems, click the Align button to make adjustments.

  8. When you're sure that the printout is aligned with the preprinted form, load the preprinted form into the printer and click Print.

    Note: The IRS may send you a Publication 393 or a Publication 2184 that contains Form W-3 preprinted with your company name, address, and EIN. Because QuickBooks prints your company name, address, and EIN from your company information, however, you won't be able use the preprinted form when you use QuickBooks to prepare your W-3 information. Alternatively, you can print Form W-3 on blank paper.

    According to the IRS, if you are a sole proprietor who has no employees and who files no excise or pension tax returns, you can use your social security number as your identification number.

    Otherwise, you must have an employer identification number (EIN) if your business fits any of these situations:

    • You are a corporation or partnership.

    • You pay wages to one or more employees.

    • You file pension and excise tax returns.

    You get a Federal EIN from the IRS by applying online, by phone, by FAX, by mail, or at a local IRS office.

    For detailed instructions on applying for an EIN, visit the Go onlineHow to apply for a federal EIN page on payroll.com.

  9. Click Close Window to close the Print window.

See also

KB ID# H_PAY_PRINTW3_PREPRINTED_PAPER_ONLY
8/29/2014 9:03:06 AM
PPRDQSSWS400 9102 Pro 2013 028b09