You can use price levels in QuickBooks to set different rates (or item
prices) for different clients.
You can set up price levels in two ways:
Fixed percentage price levels let you increase or decrease billing rates by
a set percentage. For example, you might use this price level for a client who
gets a 10% discount on all the products and services you offer.
Per item price levels let you assign special rates for specific items. For
example, you might have a client that gets a special rate of $50 an hour for
research time and $30 an hour for administration time, but who gets your usual
rates for all the other products and services you offer.
You can set up price levels so they automatically apply to specific clients.
Then whenever you bill those clients, the appropriate price level is
automatically used to calculate item prices, and the adjusted price appears in
the Rate column of the Invoice form.
Price levels associated with clients will not automatically be used when
reimbursable items are added to invoices, or when invoices are created from
estimates or proposals. In these cases, the item amount you originally entered
will be carried over to the invoice, and you can then manually adjust the rate
Typical ways to set up price levels for Professional Service firms are by
individual client (for negotiated rates for a specific client), or by type of
client (such as rates for new customers or preferred customers). To see an
example of price levels set up by client, open the
sample company file for
your type of business. Go to the Lists menu and click Price Level List.
Select a price level from the list. Click Price Level at the bottom of the list and click Edit Price Level to see how the price level is set up.
You can also use
levels in QuickBooks to set different rates for different employees or vendors.
Using a price
Setting up your items