Keeping track of expenses by fund is easy when you're tracking funds
with classes. Whenever you write a check or enter a bill or credit card
transaction in QuickBooks, select the class corresponding to the fund from
which you're spending the money. Also select an expense account.
To get an accurate picture of your funds, you must classify
every transaction in QuickBooks.
If a transaction doesn't apply to the general
fund or to any other fund, classify it as Other.
A Statement of Financial Income and Expense (profit and loss) report enables
you to see income and expenses for any and all funds, including your general
fund (sometimes referred to as overhead). Nonprofit organizations may also need
to report the amount they spend on overhead as a percentage of their total
Open the Statement of Financial Income and Expense report.
Click Customize Report at the top of the report.
On the Display tab, add a column for % of Row.
This report shows you income and expenses for each fund as a percentage of
total income and expenses for each fund. Look at the Total Expense figure in
the column for your general fund to see your general fund expenses as a
percentage of your total expenses.
Checking your fund balances