If you receive promises of future payment from your donors, you can enter
them as pledges in QuickBooks. There are three benefits to entering information
on the pledge (customized invoice) form rather than as a deposit.
QuickBooks tracks the pledge as a promised payment versus an actual payment,
thereby increasing the appropriate accounts receivable account.
QuickBooks tracks the details of the payment (and later revenues) in reports
such as the Biggest Donors/Grants report.
QuickBooks tracks the outstanding pledge payments in the Open Invoices
report so you can follow up on overdue pledges (invoices).
Go to the Nonprofit menu and click Enter Pledges (Invoices).
To track pledges by fund or project, select a value in the
When the donor sends a payment, use the Receive Payments form and link it to
the corresponding pledge.
If the donor sends a partial payment, enter it on the Receive Payments form
in the same way. QuickBooks will track how much of the pledge has been paid,
and the amount outstanding will appear in the Amount Due field on the pledge
QuickBooks includes the Biggest Donors/Grants
report that you can use to track pledge activity. You can base the information in the report
on accrual or cash reporting. You can
change the basis of the
report to see different information.
The Biggest Donors/Grants report lists your biggest contributors and shows
what percentage of your total promised contributions each has promised to
If you view or print this report using accrual basis, you and your board
will be able to see who are the biggest donors based on their pledges.
Understanding the difference between
donations and pledges
If you report on a cash