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Creating items for job phases

You can use service items to divide jobs into phases of construction. In order to get a detailed job cost report in QuickBooks, you should create a list of items that match your standard list of project phases. For example, if you use a specific list such as the 16 CSI (Construction Specifications Institute) divisions to generate estimates, you can create that list in QuickBooks using service items.

To create a new job phase service item

  1. Go to the Lists menu and click Item List. Shortcut

  2. Click Item at the bottom of the list and click New.

  3. Click the Type drop-down list and choose Service.

    Selecting the Service type allows you to use the item for Labor, Materials, Subcontractor, Equipment Rental, and Other (LMSE&O) costs.

  4. Enter an item name or number; for example, 01 Fees & Permits.

    What you enter here appears on the job cost reports. Enter a name or number that will help you distinguish this item from all the others on the list.

  5. Important Make sure to select the This service is performed by a subcontractor, owner, or partner checkbox, and choose expense and income accounts for the item.

    For Expense Account, select your Job Related Costs account. For Income Account, select your Construction Income account. Then each time you use the item, the cost of the item is linked to your Job Related Costs expense account, and the customer invoice for the item is linked to your Construction Income account.

  6. Fill in other fields for the item as appropriate and click OK.

See also

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