After you download transactions, you need to match them to the ones in QuickBooks. Why?
To do this task
Open the Add Transactions to QuickBooks window.
QuickBooks tries to match downloaded transactions to any entries in your register automatically. If a match can't be found, QuickBooks tries to create register transactions using renaming rules. You can review the matches before adding them to the register.
What does QuickBooks look at to make a match?
Review the status that QuickBooks assigned to each transaction and decide what to do:
Note: Click Show to view new or matched transactions in the list; click Hide if you don't want to view them in the list.
Click Add Multiple to add multiple matched and new transactions to your register.
Click a matched or renamed transaction, and then click Confirm This Match (matched) or Add to QuickBooks (renamed) to add just that transaction to your register.
Click an unmatched transaction, then create QuickBooks matching transactions in the right pane, and then click Add to QuickBooks to add that transaction to your register.
For Money In transactions:
Record a deposit, credit card payment/credit, or current liability payment
Manually match to a QuickBooks transaction
For Money Out transactions:
Record an expense, credit card charge, or current liability charge
Record a bill payment
Alternatively, you can open and go to your register, invoice, payment and other windows and create new transactions that match downloaded ones. When you return to the Add Transactions to QuickBooks window, the new transactions should automatically match the downloaded ones. You can then verify the match.
If you go to another window from the Add Transactions to QuickBooks window and you have made changes in the right pane, you will lose those changes.
When all downloaded transactions are matched and added to QuickBooks, the number to review in the Items Received section of the Online Banking Center is zero (0).
I added a transaction to the register. Why won't it match a downloaded one?
Undo matches that QuickBooks made
Add multiple matches to QuickBooks
Handle a bank error
Mark a matched transaction as cleared (reconcile)
About the Add Transactions to QuickBooks window