When a downloaded transaction doesn't match to any existing payment, create a payment to match it and add it to your register.
A payment into a liability account is a Money In transaction. Why? Essentially, a liability payment is a “zero sum” equation; you're typically taking money from one account, such as checking, and using the money to pay down a balance. But for the actual liability account, a “payment” increases the amount available to you and decreases your liability.
To do this task
Click an unmatched payment in the Downloaded Transactions pane with an amount in the Dec column.
Click the Payee drop-down list, and then click a name.
To enter a new payee into QuickBooks, click Add New in the list, click Vendor and OK, and then add a new vendor.
If you want to split the transaction, change the date, or add a memo, click Show splits, memo, date, number.
Optionally adjust the transaction Date or add a transaction Number or Memo.
To enter splits, click a row in the Expenses table, and then click each field in the row to select or add the information about each split.
Click Add to QuickBooks.
The payment is added to your register.
Overview of matching downloaded transactions to ones in QuickBooks
Add multiple transactions to QuickBooks
Manually match transactions
Unmatch a transaction
Record a deposit or expense
Record a bill payment
Record a credit card charge, payment, or credit
Record a liability account charge