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Imprinting a credit card (Merchant Service)

If your QuickBooks merchant account is set up for swiping credit cards, you received an imprinter and printed sales and credit slips from your financial institution.

Whenever you can't swipe a card, make an imprint of the card and complete a sales or credit slip.

  1. Place the card face up in the imprinter.

  2. Place the slip on top of the card and make an imprint. Make sure the cardholder's name, credit card number, and expiration date are legible.

  3. Fill in the following information:

    • Quantity, and a brief description of merchandise

    • Transaction date

    • Date of original sale (credits only)

    • Dollar amount of transaction

    • Sales tax

    • Total dollar amount of transaction (including tax)

    • Reason for the return (credits only)

  4. If you have an authorization number for the sale, write it in the appropriate box.

  5. Have your customer sign the slip.

  6. Keep a copy of the signed slip for your records as protection in case of a customer dispute.

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