The merchant service processor deposits the money into your bank account,
but you must record the deposit in QuickBooks as well so that you can
properly reconcile your accounts. Make sure that you record these transactions
Deposit credit card payments
the way that they appear on your bank
statement, not as they appear on your merchant account statement.
If you use online banking, be sure that all your credit card transactions
are deposited before you download your banking transactions.
For the easiest, faster way to match your credit card deposits and fees to your bank statement, use the Record Merchant Service Deposits feature. To record your deposits and fees using the older method, use the Record Deposits feature.
To do this task
Go to the Banking menu and click Make Deposits.
In the Payments to Deposit window, click the View payment method type drop-down list to select the payment method types that you want to display.
Select the payments that you want to deposit, then click OK.
In the Make Deposits window, the displayed Deposit Subtotal may not match
the deposit total on your bank statement. Typically, this discrepancy is the result of bank fees. If the Payments Subtotal does not match your bank deposit total, you can match your credit card deposits and fees to your bank statement using the Record Merchant Service Deposits feature.
Save the deposit.
Print a deposit summary. (Optional)
For American Express OnePoint merchants
What is the Merchant Service for QuickBooks?
What are the fees for a
QuickBooks merchant account?
Writing an expense check to
account for merchant account fees
Setting up an expense account
for merchant account fees