The Workers Compensation feature is not set up to support workers
compensation calculations for multiple states. There are some things you can do
to use the feature for at least part of your calculations.
Use the Workers Compensation Setup Wizard
to set up the Workers Compensation feature, with these additional
Create different workers
compensation codes for the same jobs in different states. This allows you to assign state-specific
rates to each code, as different states sometimes have different rates for the
If you have different experience
modification factors for different states, set your the rate for your experience
modification factor to 100. Why?
The Workers Compensation feature does not support multiple experience
modification factors. Setting the rate for your experience modification factor
to 100 allows you to use the workers compensation reports to calculate your
subtotals in each state. You can then follow the instructions below to
calculate your total workers compensation premiums.
Open the workers compensation summary report for a given time period.
Modify the report
by choosing the Workers Comp Code filter and then selecting all the codes that
apply to a single state.
Pay your premiums using a payroll liability check, as you would if you were
paying workers compensation in a single state.
However, you might need to adjust the actual amount you owe, since QuickBooks
will not multiply your subtotal by the experience modification factor in
each of your states.
To figure out how much of an adjustment you should make to your Workers
Follow the instructions above to calculate your state-by-state premiums for
a given time period.
Total the final sums for each state.
Compare the final amount to the amount for the Workers Compensation payroll
item in the Pay Liabilities window for the given time period. The difference is
the amount that needs to be adjusted.
Follow the steps for adjusting a payroll
Workers Compensation Overview