About custom payroll liability payments
Though we recommend that you set up scheduled tax payments for your payroll taxes, you can also make a custom (unscheduled) tax payment if, for example, you don't have an active QuickBooks Payroll subscription, you have a one-time payroll tax or fee, or you need to make an adjustment to a payroll tax.
To do this task
Make sure that you have a payee name associated with each liability.
Go to the Employees menu, choose Payroll Taxes and Liabilities, and then click Create Custom Liability Payments.
Click the Dates drop-down list and choose the date range for which you want to pay payroll taxes, and then click OK.
On the Pay by Check tab, indicate whether you plan to print the checks or write them by hand.
Select the To be printed checkbox if you print live checks.
Clear the To be printed checkbox if you write the checks by hand. In the First Check Number field, type the number of the first check in the check run.
Click the Bank Account drop-down list arrow and choose the bank account from which to pay your liabilities.
In the Check Date field, enter the date to appear on your liability payment checks.
Choose whether to review each check individually or to create them without reviewing them. What's the difference?
Verify the date range shown in the Show Payroll Liabilities fields.
Select the liabilities you want to pay now.
Note: To have QuickBooks only display liabilities where you have
balances to pay, select the Hide zero balances checkbox.
(Optional) To pay less than the full amount due for a selected liability,
enter the amount to pay in the Amt. To Pay field.
Click Create. QuickBooks writes the checks you specified.
Note: If you selected more than one liability payable to the same vendor, QuickBooks creates a single check for all the liabilities.
How do I separate those payments into different checks?
If you selected Review, review your checks.
Pay a scheduled payment
Separate FUTA payments from 941
Group (combine) multiple payroll liabilities to the same vendor with a scheduled payment
Print liability checks
How QuickBooks calculates payroll liabilities
Verify payroll liabilities
Use the Payroll Center