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Pay a custom (unscheduled) payroll liability payment

About custom payroll liability payments

Though we recommend that you set up scheduled tax payments for your payroll taxes, you can also make a custom (unscheduled) tax payment if, for example, you don't have an active QuickBooks Payroll subscription, you have a one-time payroll tax or fee, or you need to make an adjustment to a payroll tax.

To do this task

  1. Make sure that you have a payee name associated with each liability.

    Payee names for payroll liabilities
  2. Go to the Employees menu, choose Payroll Taxes and Liabilities, and then click Create Custom Liability Payments.

  3. Click the Dates drop-down list and choose the date range for which you want to pay payroll taxes, and then click OK.

  4. On the Pay by Check tab, indicate whether you plan to print the checks or write them by hand.

    • Select the To be printed checkbox if you print live checks.

    • Clear the To be printed checkbox if you write the checks by hand. In the First Check Number field, type the number of the first check in the check run.

  5. Click the Bank Account drop-down list arrow and choose the bank account from which to pay your liabilities.

  6. In the Check Date field, enter the date to appear on your liability payment checks.

  7. Choose whether to review each check individually or to create them without reviewing them. What's the difference?

    What's the difference?
  8. Verify the date range shown in the Show Payroll Liabilities fields.

  9. Select the liabilities you want to pay now.

    Select the liabilities

    Note: To have QuickBooks only display liabilities where you have balances to pay, select the Hide zero balances checkbox.

    Hide zero balances
  10. (Optional) To pay less than the full amount due for a selected liability, enter the amount to pay in the Amt. To Pay field.

  11. Click Create. QuickBooks writes the checks you specified.

    Note: If you selected more than one liability payable to the same vendor, QuickBooks creates a single check for all the liabilities.

    How do I separate those payments into different checks?

    How do I separate those payments into different checks?
  12. If you selected Review, review your checks.

See also

KB ID# H_PAY_TASK_PAY_UNSCHED_PAYMENT
9/28/2016 3:11:32 PM
PPRDQSSWS407 9138 Pro 2017 42b92d