When you set up a scheduled tax payment for your payroll taxes, your accrued tax amounts appear in the Payroll Center, along with their corresponding due dates. If you make a change to the amount in the Liability Payment window and pay more than the specified amount, QuickBooks considers it an overpayment to the tax agency.
QuickBooks doesn't display the overpayment (the negative amount) in the Payroll Center. To view the overpayment for the payroll tax, you can do the following:
Make a custom (unscheduled) payroll liability payment. You can view and, if necessary, make an adjustment to the overpayment.
Run a Payroll Liability Balances report. The Payroll Liabilities Balances report lists the payroll liabilities your company owes to various agencies, such as the federal government, your state government, insurance plan administrators, labor unions, etc, during a specified time period.
Tax agencies can have unique guidelines for making adjustments to tax payment, especially a scheduled payment set up as an e-payment. Be sure to review unique agency guidelines before you adjust your tax payments. For information about tax agency guidelines, visit the Payroll Tax Support Web site.
Payroll Tax Support