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How e-pay works

Here are the basic procedures for setting up and submitting e-payments to tax agencies.

Set up scheduled tax payments for e-payments

  1. Make sure that you have the appropriate Go onlinepayroll service subscription.

  2. Make sure your QuickBooks company information is current in your company file. When you submit an e-payment to the agency, QuickBooks sends certain company information required by the agency, such as an e-mail address that the agency can use to contact you about the payment. Be sure that the information in your company file is current and complete.

  3. Set up your scheduled tax payments for e-pay in payroll setup. You can set up scheduled payments as e-payments and as regular payments (such as a printed check).

  4. Enroll in the tax agency's electronic payment program (if the tax agency requires enrollment). Not all agencies require enrollment but, for those agencies that do require enrollment, it's important that you've completed the entire process before you submit an e-payment from QuickBooks. Enrollment instructions are included in payroll setup and on the Go onlinePayroll Tax Support web site.

Accrue payroll taxes

After you set up scheduled tax payments in QuickBooks, the payments appear in the Payroll Center any time you accrue the payroll taxes included in the scheduled tax payment. For example, payroll taxes can accrue when you pay your employees or make adjustments to a payroll liability.

Scheduled tax payments

Make an e-payment

  1. Create and submit an e-payment. You can create scheduled payments for e-pay and printed liability checks at the same time.

    What happens to the e-payment after it's submitted?

  2. Check the e-payment status.

See also

KB ID# H_PAY_INFO_HOW_EPAY_WORKS_QBW
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