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Work in the Liability Payment window

You use the Liability Payment window to make scheduled payments to tax and non-tax agencies, such as the IRS or a health insurance provider.

Enhanced Payroll customers can send e-payments for supported federal and state payroll taxes that have been set up as scheduled tax payments. You set up scheduled payments in the payroll setup interview.

Review the liability payment

  1. Verify the bank account.

    The default selection in the Bank Account field is the account you specified when you set up the scheduled payment.

    If you set up this scheduled payment as an e-payment, the bank account must be set up for e-payments. You set up bank accounts as e-payments in the payroll setup interview.

  2. Verify the ending balance of the selected bank account.

    The Ending Balance field shows the current balance of the bank account. The amount of the liability payment will be debited from this amount.

  3. Verify the period (date range) applied to the liability payment.

    The Period field shows the deposit period applied to the liability payment. This reflects the period displayed on the Payroll Center. If multiple payments to the same vendor/account are selected, the date range may cover the date range of the entire period. So, if two payments for the health care scheduled payment

  4. Verify the payroll liabilities included in this payment.

    The Payroll Item column itemizes the payroll taxes and other liabilities included in this scheduled payment.
  5. Verify the vendor in the Pay to the order of field.

    Pay to the order of identifies the payee set up for the scheduled payment. The payee must be set up as a vendor in QuickBooks.
  6. Verify the total amount of the payment in the Amount field.

    The Amount column itemizes the payroll tax and liability amounts included in this scheduled payment.

Determine the payment method

  1. Specify whether this payment is an e-payment or a check, if the options are available.

    Enhanced Payroll customers can set up certain, supported federal and state payroll tax payments for e-payment. If the scheduled payment is set up for e-payment, you may still be able to decide whether to submit an e-payment to the agency or create a printed liability check for the payment.

    The E-payment option is not available for Standard Payroll or Assisted Payroll customers.

    • Standard Payroll customers can set up scheduled payments and create printed liability checks for federal payroll tax payments and non-tax payments, such as 401(k) or health insurance.

      Important: Intuit no longer accepts new subscriptions for Standard Payroll, but continues to support existing users of this service plan. Standard Payroll subscribers may want to Go onlineexplore other payroll service plans designed for QuickBooks users.

    • Assisted Payroll customers have their federal and state payroll tax payments handled by the payroll service. However, Assisted Payroll customers can set up scheduled payments for payroll taxes that aren't handled by the service or for non-taxes, such as 401(k) or health insurance.

  2. If the option is available, enter the date on which the e-payment should be withdrawn.

    The Withdraw On field appears only when the E-payment option is selected and the agency allows you to determine when the payment is debited from your payroll bank account. The date you select in this option will be the date that the agency debits the funds from your bank account.
  3. If the option is displayed, enter the reason code.

    The Reason field appears for certain scheduled tax payments that are set up for e-payment. The field values are populated with reason codes that are unique to the payment and sent with the payment information to the agency.

    For information about which reason code you should select for this liability payment, Go onlinereview the reason code descriptions. If the liability is a penalty or interest payment, be sure that you Go onlinereview the agency requirements for penalty and interest (select the Penalties and Interest link and then select your state/agency) before you select the reason code for the payment.

KB ID# H_PAY_F1_LIABILITY_PAYMENT
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