You must have a payroll service subscription to prepare your payroll tax forms in QuickBooks.
If you have a QuickBooks Assisted Payroll subscription
If your payroll tax form problem isn't listed here, visit the payroll tax form forums in QuickBooks Community. Many QuickBooks customers use the QuickBooks Community to ask and answer questions, share tips and advice, and act as peer support. You might also ask your accountant for assistance. If you don't have an accountant, Intuit can help you find one.
Where is last year's form template?
QuickBooks only stores the latest version of a payroll tax form template. For example, let's say it's March 2006. Assuming that your payroll updates are current, QuickBooks contains the annual federal Form 940 template for the tax year 2005. If you try to create a Form 940 for the 2004 tax year, the data will be populated in the form for 2005.
Where is the current payroll tax form?
QuickBooks Payroll subscribers can get the most current payroll tax forms by downloading a payroll update. For information about which forms are currently available, visit the Payroll Support site.
Having trouble downloading a payroll update?
Why do the payroll tax forms in my company file seem out-of-date?
There is no data on the form.
Some forms require you to make an entry on the form itself—such as specifying a filing period—before it will display data.
How did QuickBooks calculate the numbers on my tax form?
How do I adjust numbers on my form?
How do I edit my EIN or one of my employee's Social Security numbers?
You cannot edit your EIN or a Social Security number in the form. You must close the payroll tax form window, edit the original data in QuickBooks, and then start a new form.
For more information, see Editing data on your payroll
Can I add or remove employees from the form?
Will the agency accept a form printed from QuickBooks?
How do I print a single or range of pages?
Where can I get special fonts required by the forms?
How do I e-file and e-pay in QuickBooks?
Can I use QuickBooks to e-file my state payroll tax forms and tax payments?
How do I handle an e-filed form rejected by the tax agency?
What do I need to know about agency PINs, passwords, and login details?
I restored a backup of my QuickBooks company file but I can't find the form I said I'd finish later.
Can I prepare my state payroll tax form in QuickBooks without payroll service subscription?
I have a payroll service subscription but still can't display my state payroll tax form in QuickBooks. Why?