You can process W-2/W-3 forms for all of your employees at one time or for a group of selected employees at a time.
By default, the "All employees" option is selected, which means that you process W-2 forms for all of your active, inactive, or terminated employees that you have paid this tax year.
If you have a large number of employees with reportable wages for the tax year, however, you may want to process W-2 forms for one employee group at a time. This can reduce the amount of time it takes for QuickBooks to generate the form data and for you to review and print or e-file the forms.
How to process W-2/W-3 forms in employee groups
Important: If you report more than $9,999,999.99 in wages during the tax period, you must use an alternative method to prepare your Forms W-2/W-3.