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Print a Form W-3 on a preprinted form

You can print W-3 information on standard (preprinted) W-3 forms. To obtain accurate W-3 information, review your W-2 forms.

To print on a W-3 form

  1. Open the Payroll Tax Form window.

    Open the Payroll Tax Form window.
  2. Keep all employees selected, or click UnMark All, then select the employees whose W-2 forms you are filing with the W-3.

  3. Click Edit/Review and review each W-2 worksheet, then review the Form W-3 worksheet.

  4. Take some blank paper, put a mark on the top page, and load the paper in your printer.

  5. Click Print forms.

  6. Select Preprinted Forms.

  7. Under government, select W-3, then click Print Test to print a copy on blank paper. After the print is complete, check whether the printing is on the side with the mark or the side without the mark. Use that as a guide as to whether you need to put the preprinted form in the printer right-side up or right-side down. Next, hold the printout and a preprinted form up to the light to check alignment. If there are problems, click the Align button to make adjustments.

  8. When you're sure that the printout is aligned with the preprinted form, load the preprinted form into the printer and click Print.

    Note: The IRS may send you a Publication 393 or a Publication 2184 that contains Form W-3 preprinted with your company name, address, and EIN. Because QuickBooks prints your company name, address, and EIN from your company information, however, you won't be able use the preprinted form when you use QuickBooks to prepare your W-3 information. Alternatively, you can print Form W-3 on blank paper.

  9. Click Close Window to close the Print window.

See also

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