You must have a payroll service subscription to prepare your federal Form 941 (and Schedule B, if applicable) in QuickBooks. What if I'm an Assisted Payroll customer?
Before you begin, make sure you have the right version of the form.
QuickBooks only stores one version of payroll tax forms at a time. To make
sure you have the latest version, you should get a payroll update before you begin
preparing your Form 941.
The federal government usually publishes updated forms for the upcoming tax
season at the end of the year. The payroll service normally makes these
available for download in mid-December. To ensure you have the correct version
of the forms, download
and install payroll updates before preparing your form.
Follow these steps to create and display your Form 941 (and Schedule B, if applicable).
Open the Payroll Center.
In the File Tax Forms section, click Process Payroll Forms.
Click Federal form.
Select Form 941 from the list and enter your filing period.
QuickBooks opens Form 941 in the Payroll Tax Form window and prefills it with your company data.
When you open your form, QuickBooks first displays an interview sheet. QuickBooks uses the interview sheet to gather the remaining information it needs to complete your form.
Review common questions about the Form 941 interview
Learn more about Form 941 and COBRA premium-assistance payments
When you have completed the interview sheet, click the Next arrow at the bottom
of the payroll form window to proceed to your form.
Review all the information
on your form to make sure it is complete and accurate.
How QuickBooks calculates numbers on Form 941
Troubleshooting payroll tax forms
Ask other users about preparing and filing Form 941 in QuickBooks
Assisted Payroll tax filing
Edit your payroll tax form
Check your payroll tax form
Print your payroll tax form
E-file payroll tax form