You need to enter summaries of earnings, taxes, and other amounts for any employee you paid this calendar year. This could include terminated employees.
Prior to entering year-to-date summary information for an
employee, make sure that you've organized your payroll data the way
QuickBooks requested. That is, for prior quarters, organize the data on a
quarter-by-quarter basis. For the current period, organize the data on a
"paycheck by paycheck" basis. Always verify the
period date on the transaction to ensure that you're entering the correct
Go to the Employees menu and click Payroll Setup.
Go to Payroll History (Section 5).
Important: Before entering year-to-date amounts for employees, you must
complete Sections 1 through 4 of the payroll setup interview, which include setting up your company information, payroll information for your employees, and company taxes. Completion of each section is indicated in by .
Follow the onscreen instructions, which will guide you step-by-step through the process of entering payroll history.