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Preferences for printing paycheck vouchers and pay stubs

Sets the printing preferences you want when you print paychecks.

Paycheck Vouchers Only

  • Employee address. Select this option to print the employee's address on the voucher portion of each paycheck.

  • Company address. Select this option to print your company's address on the voucher portion of each paycheck.

  • Pay period in check memo. Select this option to print the pay period dates in the Memo line of each payroll check. (The date always prints on the voucher portion of the check.)

Paycheck Vouchers and Pay Stubs

  • Vacation used and vacation available. Select this option to print an employee's available vacation hours on paystubs and the voucher portion of paychecks.

    • Print as: Enter a different term if you want this item to have a different label on employee paystubs and vouchers. For example, "Paid Time Off." The maximum number of characters is 15. If you do not enter a different term, QuickBooks will use "Vacation".

  • Sick used and sick available. Select this option to print an employee's available sick hours on paystubs and the voucher portion of paychecks.

  • Legal company name. Select this option to print your company's legal name on paystubs and the voucher portion of paychecks.

  • DBA company name. Select this option to print your company's DBA name on paystubs and the voucher portion of paychecks.

  • Non-taxable company items. Select this option to print payroll items that are paid by your company but that are not taxed on paystubs and the voucher portion of paychecks.

  • Employee social security number. Select this option to print the employee's Social Security number on paystubs and the voucher portion of paychecks. As of the QuickBooks 2005 release date, California was the only state that required Social Security numbers to be printed on paycheck vouchers and paystubs.

  • Only the last four digits of SSNs and bank account numbers. Select this option to print only the last four digits of Social Security numbers (SSN) and bank account numbers. The numbers will be displayed as "***-**-9999" or "**-***9999."

  • Hours for salaried employees. Select this option to print hours worked for salaried employees.

  • Standard font size. Select this option to print the paycheck details in a standard font size.

  • Large font size. Select this option to print the paycheck details in a larger font size.

  • Print Intuit logo. Select this option to print the "Powered by Intuit" logo in the bottom right corner of the employees' portion of paycheck vouchers and on pay stubs.

    If you have Enhanced Payroll for Accountants, you can use this option to print your own custom logo instead of Intuit's logo. Select the Print logo option, and click the Logo button to load your custom logo.

See also

KB ID# H_PAY_PAYPREF_PRINTING
12/4/2016 2:09:20 AM
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