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What is QuickBooks Payroll?

QuickBooks Payroll provides subscribers with a tax table each time the federal government, or the state or local governments covered by the subscription, enact any changes that affect payroll taxes. You download tax tables when you get payroll updates from the service. Downloading the payroll update takes less than a minute, and it does not change your existing data.

Why is it important to have the most recent tax table?


Tax laws and regulations change frequently, and their application can vary widely based on the specific facts and circumstances involved. You are responsible for consulting with your own professional tax advisors concerning specific tax circumstances for your business. Intuit disclaims any responsibility for the accuracy or adequacy of any positions taken by you in your tax returns.

If you have questions regarding accounting issues specifically related to your industry or your business circumstances, you should consult with your own professional tax advisor, accountant, attorney, industry expert or professional association.

With payroll updates, you get:

  • Federal tax updates: Whenever federal withholding, social security, Medicare, federal unemployment (FUTA), or the advance earned income credit change, you receive an update.

  • Certain federal and state payroll tax forms: If quarterly forms have mandatory changes, you receive an update in time to file it. At the end of the calendar year, you receive an update that includes any changes to the yearly forms (for example, W-2, W-3, and 940). For general information on Payroll taxes and detailed information on payroll taxes and fees go to the Go onlinePayroll Tax Compliance page.

  • Updates for state withholding, state unemployment (SUI), and state disability insurance (SDI): You receive an update when state withholding taxes, the wage base limit for SUI, the wage base limit and/or some tax-table-defined rates for SDI change for your state.

  • Updates for selected miscellaneous state and local taxes: If the supported miscellaneous state and local taxes change for your state(s), you receive either an update or a notice about the change.

  • Auto-correction of certain taxes: The tax table automatically handles rounding discrepancies and retroactive tax rate changes for flat-rate taxes, including social security, Medicare, FUTA, SUI, and SDI (if it is flat-rate). Non-retroactive tax rate changes are not adjusted.

More information about how QuickBooks calculates payroll taxes

See also

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