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Enter and delete after-the-fact paychecks

after the fact payroll

Payroll service requiredAfter-the-fact payroll requires an Enhanced Payroll for Accountants subscription.

To do this task

  1. Make sure that your payroll service plan is for Enhanced Payroll for Accountants. After-the-fact payroll requires this payroll service.

    Am I subscribed to QuickBooks Enhanced Payroll for Accountants?

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  2. Go to the Employees menu and click After-the-Fact Payroll. This option appears only if you have Enhanced Payroll for Accountants.

  3. Customize columns in the After-the-Fact Payroll window.

  4. In the Calculation Methods section, select a checkbox to define how QuickBooks should calculate paycheck amounts.

    • Adjust out of balance paychecks by applying Diff+/- to Fed W/H: Applies the difference between what you enter in the Enter Net Pay field (step 9) and what QuickBooks calculates for Calculated Net Pay to the amount in Fed W/H.

      If you leave this checkbox cleared, QuickBooks tells you when a paycheck is out of balance. This gives you the opportunity to adjust the paycheck yourself, instead of having QuickBooks do it for you.

    • Accept Calculated Net Pay if Enter Net Pay is left blank: Accepts the amount that appears in Calculated Net Pay as the paycheck's net amount, if you don't enter a value in Enter Net Pay (step 9).

      If you leave this checkbox cleared, you must enter an amount in Enter Net Pay.

  5. Click the Bank Account drop-down arrow and then click the bank account for this paycheck.

  6. In the Check Date field, enter the date on the paycheck provided by your client.

    Note: If you change the date in this window, QuickBooks recomputes the pay period begin and end dates for the paycheck.

  7. Enter the check number and employee name.

    Why are values automatically appearing in some fields?

    Paycheck information appears automatically from the payroll items set up in the employee record. If the Copy last paycheck earnings when creating new one preference is turned on, QuickBooks also copies some amounts from the wages and withholdings of the last paycheck entered for this employee.

  8. In the Gross Wages field, enter the employee's gross wages.

    Note: In the After-the-Fact Payroll window, the Gross Wages field represents a group of payroll items that in a regular payroll check would be listed separately. Commissions, bonuses, and vacation pay are examples of items that might be part of gross wages in an after-the-fact paycheck. The items that make up gross wages for a specific after-the-fact paycheck are listed in the Earnings section of that check's Preview Paycheck window.

  9. Enter other amounts as needed.

  10. Enter the net pay amount in Enter Net Pay.

    What if the Out of Balance window appears?

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  11. After you finish entering values, click the Record button or move to another row to save the paycheck to the register of the bank account you're using.

  12. To enter more after-the-fact paychecks, repeat steps 4 through 10 for each paycheck to add.

  13. If you want to delete a paycheck, select the row for the paycheck and click the Delete button before you close the window.

After you close the window, the paychecks are saved, but they don't reappear in this window the next time you open it. Instead, go to the Employee Center, and then click the Transactions tab to view the paychecks.

See also

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