After-the-fact payroll requires an Enhanced Payroll for Accountants subscription.
QuickBooks helps you quickly and easily enter after-the-fact paychecks using after-the-fact payroll options, QuickBooks payroll preferences, and other QuickBooks efficiency features.
Use Calculated Net Pay for the paycheck amount.
Under Calculation Methods at the top of the After-the-Fact Payroll window, click the Accept Calculated Net Pay if Enter Net Pay is left blank checkbox and don't enter an amount in Enter Net Pay. QuickBooks uses Calculated Net Pay for the net pay amount, and you don't have to enter an amount in Enter Net Pay.
Let QuickBooks automatically adjust paycheck amounts that have errors.
If a paycheck is out of balance, meaning that the net pay amount you enter does not equal the net pay amount that QuickBooks calculates, you can't save it.
QuickBooks automatically adjusts an out of balance paycheck if you do one of the following:
Under Calculation Methods at the top of the After-the-Fact Payroll window, click the Adjust out of balance paychecks by applying Diff+/- to Fed W/H checkbox. This prevents the Out of Balance window from appearing every time you enter an out of balance paycheck. Instead, QuickBooks automatically applies the difference between Enter Net Pay and Calculated Net Pay to Fed W/H, which results in a balanced paycheck.
If you don't click the Adjust out of balance paychecks by applying Diff+/- to Fed W/H checkbox under Calculation Methods, then the Out of Balance window appears whenever a paycheck is out of balance. Decide how you want QuickBooks to adjust the paycheck for you. Or, if you prefer, you can adjust the paycheck yourself.
Copy last paycheck earnings when creating a new check
Have QuickBooks warn you about duplicate check numbers
Select the default account to use
Press Enter to move between fields
Have QuickBooks warn you when you forget to save paycheck changes
For information about these preferences, see Set after-the-fact payroll preferences.
Press Tab to move to the next field in the paycheck.
When you create a paycheck for a given employee, press Tab to move across the row into each field.
Notice that sometimes fields automatically pre-fill with data as soon as you enter the employee name. This is either because the Copy last paycheck preference is on for your company file, or because QuickBooks is filling in the information from the payroll items that have been set up for this employee. If you want to keep the data that QuickBooks provides, press Tab to skip across the field with data and go to the next field. The existing data stays in the field you just tabbed across.
Use the calculator to calculate amounts.
Quickly save changes to the current paycheck.
When entering information in the After-the-Fact Payroll window, save a paycheck by doing any of the following:
Press Enter when you're done entering amounts.
Click the next row when you're done entering amounts.
Press the down-arrow when you're done entering amounts.
Click the Record button.
If you're entering multiple checks in the window, save time by clicking the next row or press the down-arrow. This saves the current paycheck and quickly moves you to the beginning of the next row so that you can immediately start entering the next paycheck.
After-the-fact payroll overview
Enter and delete after-the-fact paychecks