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Void paychecks (using QuickBooks Payroll or with no payroll service)

You should rarely need to void a paycheck. Remember that voiding a paycheck is not like voiding other kinds of checks; paychecks have associated tax and other liability calculations and payments that need to be taken into consideration.

For common situations with better alternatives than voiding a paycheck, see Alternatives to voiding a paycheck.

If you use the Assisted Payroll service, see Voiding paychecks (Assisted Payroll).

For direct deposit paychecks, see Edit or void a direct deposit paycheck.

If you created a duplicate check by mistake, you may simply want to delete it.

If none of the alternatives to voiding accomplish the desired result, you can void the paycheck.

To do this task

Note: We recommend that you back up your data before you void paychecks.

  1. Click the Payroll Center icon.

  2. In the Pay Employees section, click the Related Payroll Activities drop-down arrow, and then click Edit or Void Paychecks.

    Note: If you don't have payroll, go to the Employees menu and then click Edit or Void Paychecks.

  3. Enter a date range in the Show paychecks from and through fields, and press the Tab key to display the checks.

    What does the date represent?

    What does the date represent?
  4. Click to select the paycheck you want to void.

  5. Click the Void button.

  6. Follow the instructions in any message that appears.

    These instructions vary by the check date and the payroll service you're subscribed to. After you void the paycheck, a notation is included in the Memo field and the net amount of the check is 0.00.

  7. Click Done to close the Edit/Void Paychecks window.

How voiding affects year-to-date amounts

If the paycheck you voided was issued in a previous quarter or year for which you have already filed tax returns, you must amend your payroll tax forms and file the amended returns with the appropriate agencies.

See also

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