To correctly replace a lost or destroyed paycheck and ensure that your payroll data remains accurate,
you need to print a replacement check with a new number and make a record of the lost or destroyed check.
Open the check register, and find the paycheck that was lost or destroyed.
Find the original paycheck and note its check number and the net pay amount, which you'll need later.
Double-click the entry in the register to open the Paycheck window. Select the To be printed
checkbox and click the Print button at the top of the window to reprint the check using the next check number in
your numbering sequence. Click Save & Close in the Paycheck window
and close the check register.
This is the replacement paycheck that you will give the employee.
The next steps create a record of the lost or destroyed paycheck.
In the Banking section on the Home page, click
the Write Checks icon.
Click Save & Close.
Open the check register again. Find the check you just created, right-click it,
and click Void Check.
You should now see the word "VOID" in the Memo field and a check amount of "0.00." You
now have a record in your check register of the lost or destroyed check.
Use the Find feature in
QuickBooks to locate paychecks