Was this page helpful?
Thank you!

Comments or suggestions?



Enter Email Address (optional)
email

How voiding a paycheck impacts payroll data

If you recovered the funds

  • If you void or delete the most recent paycheck, QuickBooks updates the year-to-date figures to reflect the change.

  • If you void or delete an earlier paycheck, the year-to-date figures on subsequent recorded paychecks will be correct on pay stubs, paychecks, and in the Review Paycheck window, but not in the Preview Paycheck window.

  • The year-to-date figures for paychecks you write in the future will be correct.

For Assisted Payroll and QuickBooks Payroll with Direct Deposit customers only:

  • The memo field on the affected paycheck is modified to indicate "Void: Payroll Service Funds Recovered."

  • Tax and Direct Deposit liabilities are reconciled and represented correctly in QuickBooks.

  • Tax and/or Direct Deposit funds for the voided paycheck are not debited from your company's bank account.

If you did not recover the funds
(Assisted Payroll and QuickBooks Payroll with Direct Deposit customers only)

  • The memo field on the affected paycheck is modified to indicate "Void: Payroll Service Funds Not Recovered."

  • You must recover funds directly from the employee.

  • For Assisted Payroll customers, tax funds not already paid to the tax agencies will be adjusted through the Payroll Services Customer Assets Account and applied to subsequent payrolls, reducing the amount of the next liability check to be generated by the payroll service.

  • For Assisted Payroll customers, taxes paid to the appropriate agencies will be adjusted by reducing the amount of payment to the agencies on subsequent payrolls in the same quarter. In some instances, taxing agencies do not adjust payments across quarter boundaries. Taxes paid to agencies that are not fully reconciled during the current quarter will be refunded to you directly from those agencies.

See also

KB ID# H_PAY_EDITVOID_VOID_PCHK_IMPACTS_PDATA
9/27/2016 6:49:35 AM
PPRDQSSWS404 9138 Pro 2017 92666a