You'll usually get this message when you're trying to edit a
paycheck that you created earlier. Generally, this is not a good idea, because
the paycheck will recalculate. This could adversely affect the data in
QuickBooks, especially if the paycheck belongs to a previous quarter. For
example, if you have already submitted a quarterly payroll tax form and this
paycheck recalculates, your tax liability may change and you might have to
re-file your tax form.
Alternative paths depend on why you want to edit the paycheck:
If you underpaid your employee, it might be better simply to create a new
paycheck for them.
If the paycheck you're trying to edit is in the current quarter, and you
either haven't issued the check yet or have received it back from the
employee, you can void this check and create a new one.
If you need to change the amount of a payroll item, you should make up the
difference on a subsequent check.
There are only two fields that you can edit which will not cause the
paycheck to re-calculate: Customer:Job and Class. If you go ahead and edit
these fields, you should make sure that the check amounts are the same after
you save the check.
Void paychecks (No payroll service
& QuickBooks Payroll)