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Adjust sick time for an employee

How do I stop the accrual of sick time on an employee paycheck?

You may want to stop accruing sick and vacation hours on an employee's paycheck if, for example, the paycheck is a bonus or reimbursement of expenses. To do so, click Do not accrue sick/vac checkbox in the Preview Paycheck window. The values in the Sick and Vacation fields adjust appropriately.

How to access the Preview Paycheck window

  1. Start paying the employee.

    If you're using payroll schedules, create paychecks using a payroll schedule.

    If you're not using payroll schedules, create paychecks using Unscheduled Payroll.

  2. Click the name of the employee for who you want to stop accruing sick and vacation hours.

  3. Click Do not accrue sick/vac checkbox.

  4. Click Save & Close.

How to stop accruing sick and vacation hours for all employees on sick, vacation, or overtime hours


If most of your employees accrue sick and vacation hours at the same rate, you can add sick and vacation accrual information to the employee default setup. QuickBooks then prefills this information when you set up the payroll records for individual employees.

You can also implement a company-wide policy for whether or not you want employees to accrue sick and vacation hours on sick, vacation, or overtime hours paid.

To do this task

  1. Navigate to the Sick & Vacation window for the employee defaults.

    1. Click Employee Center.

    2. Click Manage Employee Information at the top of the list and click Change New Employee Default Settings.

    3. Click the Sick/Vacation button.

  2. In the Sick area of the Sick and Vacation window, choose an accrual period for sick time.

  3. In the Hours accrued field, enter the number of sick hours that accrue during the accrual period you selected.

  4. (Optional) In the Maximum number of hours field, enter the maximum balance of sick hours that this employee can have.

  5. If you want sick hours to reset to zero when a new calendar year begins, select the Reset hours each new year? checkbox.

  6. To specify accrual information for vacation hours, repeat Steps 4 through 7 for the Vacation section of the window.

  7. Click OK to record your selections.

Note: If the "Prints as" name is something other than "Sick" (for sick time) or "Vacation" (for vacation time), it's because you modified your payroll preferences so that item has a different label, such as "Paid Time Off", when it prints on employee paystubs and vouchers.

Open the payroll and employees preferences.

  1. Go to the Edit menu and click Preferences.

  2. In the Preferences window, click Payroll & Employees in the list on the left.

  3. Click the Company Preferences tab.

See also

To do this task
  1. Click the Employee Center icon and then click the Employees tab, if necessary.

  2. Double-click the employee whose hours you want to adjust.

  3. Click the Change tabs drop-down arrow and then click Payroll and Compensation Info.

  4. Click Sick/Vacation.

  5. Enter the number of hours in the Hours available as of field of the Sick section.

  6. Click OK.

See also

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