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The employee's earnings for the current pay period is displayed.

Salaried employees. The salary rate shown is the employee's annual salary divided by the number of pay periods in one year. You can change the rate for this paycheck. You can also enter the number of hours worked. QuickBooks uses this information to calculate sick and vacation time. (QuickBooks includes the number of hours on the payroll summary report.)

Hourly employees. The number of hours shown is the number of hours worked during the previous pay period. You can change the number of hours (and the hourly rates) for this paycheck. When you change either the hours or the rate, QuickBooks recalculates the net pay in the Employee Summary section of the window.

Important: Overtime Pay payroll items must directly follow the Regular Pay payroll item on which their rate is based; otherwise, QuickBooks cannot correctly calculate the Overtime Pay payroll item's rate. For more, see How Overtime Pay payroll items work.

Commissions/Piece work. If the employee receives a commission or receives piece work that is based on quantity, enter the quantity in the Quantity column. For example, if a sales commission is 15% of sales volume, enter the volume on which you want QuickBooks to calculate the commission. (The Quantity column displays only when the Earnings table includes a commission or piece work item.)

Bonuses. If the employee is to receive a bonus, a bonus item displays in this table. You can add a bonus item in this table, or in the employee's record.

Workers compensation code (QuickBooks Enhanced Payroll). If you entered a default workers compensation code in the employee's record, QuickBooks displays it in the WC Code column. You may also assign a different code to any earnings item. You would do this, for example, if you had not given the employee a default code. You might also do this if you classify the employee's wages under different codes because they perform different types of jobs that have separate codes.

Tracking wage expenses by customer or job. To assign earnings items to a particular customer or job, choose a customer or job in the Customer:Job column.

Tips for recording Sick leave:

  • Use a Sick Salary item (vs. Sick Hourly) for employees with an Annual Salary.

  • When a salaried employee uses sick and/or vacation time during a regular pay period, use both their regular salary item and their sick salary item, or use all three items, Regular, Sick, and Vacation.

  • When using Sick or Vacation salary items, enter the hours worked for each category. For example, for an employee paid weekly for a 40 hour week who takes two days of vacation, enter 16 hours for vacation and 24 hours for regular salary.

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