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Active vs. inactive employees

When you terminate or release an employee, you can keep the employee active or you can make the employee inactive.

Note: Regardless of the status, any employee who received a paycheck during the year will receive a W-2 form for that year.

Active status

When you keep a terminated or released employee as active, that employee's name

  • Still appears in the Enter Payroll Information for terminated employees window for six months after the employee's release date.

  • Doesn't appear for Scheduled Payroll or Unscheduled Payroll in the Enter Payroll Information window.

  • Appears in the Released Employees list in the Employee Center for six months.

  • Still appears in the Active Employees list in the Employee Center for six months.

Inactive status

When you change a terminated or released employee to inactive status, that employee's name

  • No longer appears in any of the Enter Payroll Information windows (for terminated employees, for Unscheduled Payroll, or for Scheduled Payroll).

  • No longer appears in the Active Employees list.

  • Moves to the All Employees list (with an X next to the employee's name).

  • Moves to the Released Employees list (with an X next to the employee's name).

KB ID# H_PAY_PAY_EMP_UNSCHED_EFFECT_EMP_INACTIVE
9/25/2016 6:56:48 PM
PPRDQSSWS400 9138 Pro 2017 bd7073