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Write a check using Unscheduled Payroll

Use Unscheduled Payroll to pay employees off-cycle, for example, an annual bonus payment.

Note: You can also use Unscheduled Payroll to pay your employees if you don't want to use payroll schedules.

Tutorial Watch a 5-minute tutorial on paying employees

To do this task

Open the window and select the employees to pay

  1. Open the Enter Payroll Information for Unscheduled Payroll window.

  2. Select the employee or employees you want to pay.

    Why are all my employees showing up?

Enter payroll information

  1. Make sure the information that appears in the Payroll Information section is correct.

  2. Verify the hours worked and the amounts for each employee you want to create a paycheck for. You can quickly enter information in the fields in the Enter Payroll Information window. How?

  3. If necessary, display the employee's paycheck to make changes. How?

    If you need to edit other information in the employee's paycheck, make changes in the Preview Paycheck window by either clicking the employee's name and opening that employee's paycheck or clicking the Open Paycheck Detail button and then navigating through the stack of paychecks of the employees selected for this payrun by clicking Save & Next.

    How to use the Preview Paycheck window?

  4. Click Continue.

    Note: Alternatively, you can click Finish Later if you haven't completed all your changes and need to come back to finish paychecks later. Any changes you have made to selected paychecks are saved. You can resume work on them by selecting the Unscheduled Payroll button. If you don't complete creating an employee's saved paycheck before the next scheduled payroll in which the employee appears, the saved paycheck appears in the scheduled payroll.

Review the paycheck summary and create paychecks

  1. Review the information in the Review and Create Paychecks window, and make changes if necessary.

  2. Click Create Paychecks.

Print and distribute paychecks

The Confirmation and Next Steps window opens from where you can complete your payroll run.

Note: If you need to print paychecks and pay stubs at later time, after the window closes, you can do so from within QuickBooks. How?

Assisted Payroll only: You can also send your payroll information at a later time (as long as you send it two business days before the paycheck date), after the window closes.

Go to the File menu and then click Send Forms. Using the Select Forms to Send window.

See also

10/13/2015 6:36:29 AM
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