Use Unscheduled Payroll to pay employees off-cycle, for example, an annual bonus payment.
Note: You can also use Unscheduled Payroll to pay your employees if you don't want to use payroll schedules.
Watch a 5-minute tutorial on paying employees
To do this task
Open the Enter Payroll Information for Unscheduled Payroll window.
Select the employee or employees you want to pay.
Why are all my employees showing up?
Make sure the information that appears in the Payroll Information section is correct.
Verify the hours worked and the amounts for each employee you want to create a paycheck for. You can quickly enter information in the fields in the Enter Payroll Information window.
If necessary, display the employee's paycheck to make changes. How?
How to use the Preview Paycheck window?
Note: Alternatively, you can click Finish Later if you haven't completed all your changes and need to come back to finish paychecks later. Any changes you have
made to selected paychecks are saved. You can resume work on them by selecting the Unscheduled Payroll button. If you don't complete creating an employee's saved paycheck before the next scheduled payroll in which the employee appears, the saved paycheck appears in the scheduled payroll.
Review the information in the Review and Create Paychecks window, and make changes if necessary.
Click Create Paychecks.
The Confirmation and Next Steps window opens from where you can complete your payroll run.
Note: If you need to print paychecks and pay stubs at later time, after the window closes, you can do so from within QuickBooks. How?
To print paychecks, go to the File menu, click Print Forms and then click Paychecks. Using the Select Paychecks to Print window.
To print pay stubs, go to the File menu, click Print Forms and then click Pay Stubs. Using the Select Pay Stubs to Print window.
Assisted Payroll only: You can also send your payroll information at a later time (as long as you send it two business days before the paycheck date), after the window closes.
Before you begin write paychecks
How paying employees works
Resolve problems when processing payroll
Tips on paying employees
Set up Direct Deposit
Print paychecks or pay stubs
Write a bonus check
Get a payroll update (online option)