The process for assigning payroll schedules to employees is as follows:
During the Payroll Setup process, when you set up your employees, you specify their pay frequencies (or how often they're paid). The Pay Frequency field in the Employee record gets filled in with the pay frequency.
After the Payroll Setup process, when you go to the Payroll Center and click Start Scheduled Payroll, you are prompted to set up a payroll schedule.
How do I set up a payroll schedule?
What if I don't want to use payroll schedules to pay my employees?
You can use Unscheduled Payroll to pay your employees if you don't want to use payroll schedules. In the Payroll Center, click the Pay Employees button if you haven't set up payroll schedules or click the Unscheduled Payroll button if you've already set up payroll schedules, but you don't want to use them.
You can remove payroll schedule assignments from employee records if you've already assigned employees to payroll schedules.
After you set up a payroll schedule, you are given the option to assign the payroll schedule to all the employees with the same pay frequency.
For example, if you set up a weekly payroll schedule and you pay some employees on a weekly basis, QuickBooks will assign the weekly payroll schedule to those employees.
If you don't assign the payroll schedule to the employees with the same pay frequency at this point, you can always do it from the Employee record. How do I do this?
If you want to assign the payroll schedule to all the new employees in your company (after you've already set up the employee defaults), you can do it all at once from the Employee Defaults window. How do I do this?
Viewing employee assignments to payroll schedules
Frequently asked questions about payroll schedules