The columns in the Enter Payroll Information window represent the payroll items that you've set up in the employee's paycheck or record. Because of space limitations only 12 columns (not including the , Employee, and Total Hours columns) are displayed the first time you open the Enter Payroll Information window, so if the number of payroll items exceeds 12, you won't see all the items the first time you open this window.
If you have already created the payroll item and it doesn't appear in the Enter Payroll Information window because the number of payroll items exceed the number of columns that display, you can choose to show the column that you want to see by using the Show/Hide button.
Note: Payroll earnings items that are hidden in the Enter Payroll Information window are still used to calculate paychecks if these items appear in employees' paychecks. You can't remove the column, the Employee column, and the Total Hours column.
If you chose to display other payroll items that are in the employee paychecks or when you sort columns, additional columns that you choose appear. Because of space limitations, you might not be able to view the information in all the columns without resizing columns. To be able to view the information easily, you might want to remove columns that you don't want to view using the Show/Hide button.
If the payroll item you need does not appear because it doesn't exist, you can add it to the employee's paycheck or record.
To add a payroll item in the employee's paycheck: In the Enter Payroll Information window, click the employee's name or click Open Paycheck Detail (to open the first paycheck in the stack, then click Save & Next to navigate through the stack). In the Preview Paycheck window, add the payroll item to the employee's paycheck.
To add a payroll item in the employee's record: See the topics for changing payroll information for employees, if you're using Assisted Payroll or if you're using Basic, Standard, Enhanced, or no payroll service.
Important: Intuit no longer accepts new subscriptions for Standard Payroll, but continues to support existing users of this service plan. Standard Payroll subscribers may want to explore other payroll service plans designed for QuickBooks users.
To add a common payroll item in all the employee records: Set up a payroll item using
Payroll Setup or the Payroll Item List menu.
Resizing columns in a list
Sorting columns in the Enter Payroll Information window