The Enter Payroll Information window is primarily used to view the list of employees you're paying, select the employees to pay from that list (if you're not using payroll schedules), quickly review their hours worked, and make changes in the window itself, if necessary, without opening individual paychecks. You can also group your list of employees by selecting different sort criteria.
How do I use the Enter Payroll Information window?
The table in the Enter Payroll Information window is to help you review your employees' paycheck information and add or make changes quickly, without opening their paycheck details. Type directly in the table to enter or change a number or amount. For example, if hours are wrong for an employee, you can quickly change it from here and
QuickBooks updates the Total Hours for you. When you change an employee's paycheck information and move away from that row, QuickBooks saves the information and changes the background for that employee row to yellow to remind you that you have made changes. To undo changes and revert the paycheck to its original values, right-click on the
row and click Revert Paycheck.
Important: Each earnings item column name is the name you gave the payroll item when you set up payroll items. For example, if you set up a payroll item called Hourly Rate, all you need to enter in the column is the number of hours worked.
Why can't I see all my payroll items?
How do I add or remove a column?
How do I see my employees' paycheck details?
Note: The Open Paycheck Detail button is grayed out until an employee is selected to be paid (unless you're running a payroll schedule, in which case all the employees assigned to the schedule are selected by default). You select an employee by clicking in the column in the same row as the employee's name.
How to use the Preview Paycheck window?
Why can't I add or change information in a gray cell?
Why aren't all my employees listed in this window (scheduled payroll)?
How do I add an employee to this payroll schedule list?
How do I remove an employee from a single instance of a pay run?
Why are all my employees listed (unscheduled payroll or termination payroll)?
How do I sort the list in this window?
Troubleshooting paycheck calculations
Frequently asked questions about payroll schedules
Print pay stubs or paychecks
Enter sick or vacation hours on a paycheck
Enter sick and vacation time information for an employee
Process payroll manually (without a subscription to QuickBooks Payroll)
Using the payroll setup interview