In the Pay Liabilities window, you choose which liabilities you want to pay
field next to the
liability to add or remove it.
If you select one of two related liabilities, QuickBooks automatically selects
the other liability. For example, if you select company-paid Social Security,
QuickBooks selects employee-paid Social Security.
When you first open this window, you see all your payroll liabilities as
of the "through" date you specified in the Select Date Range for
Liabilities window. If you need to change these dates, click the Date
drop-down list and choose a date range, or enter the dates in the "Show liabilities
from/through" fields in this window.
The date entered in the "through" field is important because
QuickBooks uses it to apply the amount being paid to taxes or other liabilities
incurred during this period. QuickBooks can then report payments against
liabilities accrued by month or quarter on Form 940 and Form 941. It can also
display unpaid amounts accurately on the payroll liabilities report.
Important: You must change the "through" date if you pay
liabilities more than once a month.