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Select the liabilities to pay

In the Pay Liabilities window, you choose which liabilities you want to pay now.

Go to the Employees menu, choose Payroll Taxes and Liabilities, then click Create Custom Liability Payments. Select the date range, then click OK.

To select liabilities

Click the Checkmark field next to the liability to add or remove it.

If you select one of two related liabilities, QuickBooks automatically selects the other liability. For example, if you select company-paid Social Security, QuickBooks selects employee-paid Social Security.

To change the date range

When you first open this window, you see all your payroll liabilities as of the "through" date you specified in the Select Date Range for Liabilities window. If you need to change these dates, click the Date drop-down list and choose a date range, or enter the dates in the "Show liabilities from/through" fields in this window.

The date entered in the "through" field is important because QuickBooks uses it to apply the amount being paid to taxes or other liabilities incurred during this period. QuickBooks can then report payments against liabilities accrued by month or quarter on Form 940 and Form 941. It can also display unpaid amounts accurately on the payroll liabilities report.

Important: You must change the "through" date if you pay liabilities more than once a month.

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