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Add a memo to a payroll liability check

You can automatically add a memo to a payroll liability check, such as your employer ID number with a tax agency or an IRA account number.

  1. Go to the Lists menu and click Payroll Item List. Shortcut

  2. Select the item you want.

    For example, if you want to add your IRA account number to the liability check, select the payroll item that tracks the IRA deductions.

  3. Click Payroll Item at the bottom of the list and click Edit Payroll Item.

  4. Click Next in the Payroll Item Setup wizard until you get to the Agency screen.

  5. Enter the information in the appropriate field.

    For example, to enter your employer ID number, enter it in the Enter the number that identifies you to the agency field.

  6. Click Next until you can click Finish to record your changes.

When you pay the liability tracked by this payroll item, QuickBooks enters the number from the payroll item in the Memo field. If you use one liability check to pay multiple liabilities, QuickBooks enters all the numbers (if different) in the Memo field, separated by a comma.

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