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Record a payroll liability refund check

If you overpay your payroll liabilities and taxes, you may receive a refund check, which you need to record in QuickBooks to correct your liability balance.

  1. Go to the Employees menu, choose Payroll Taxes and Liabilities, and then click Deposit Refund of Liabilities.

  2. Click the Vendor drop-down list and choose the vendor from whom you received the refund check.

  3. In the Refund Date field, enter the date that you want this refund check to affect your bank account.

  4. In the For Period Beginning field, enter the beginning date of the pay period that this refund affects.

    For example, if you receive a liability refund on August 31 for your pay period beginning on July 1, enter July 1.

  5. Indicate whether you want QuickBooks to group this payment with other undeposited funds, or deposit it directly into a bank account.

    Which method is best for you?

  6. In the Item Name field, choose the payroll item.

  7. In the Amount field, enter the amount of the refund as a positive amount.

  8. (Optional) In the Memo field, enter a note to yourself about the refund.

    The note will appear on any payroll reports that include this transaction.

  9. If the refund is for more than one payroll item, enter the additional payroll items and their amounts.

  10. Click OK.

When you overpay your payroll liabilities, your liability balance is negative. After you record the refund check, QuickBooks increases the liability for the tax you specified, which makes the liability balance zero.

See also

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