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Enter sick and vacation time information on the employee defaults


If most of your employees accrue sick and vacation hours at the same rate, you can add sick and vacation accrual information to the employee default setup. QuickBooks then prefills this information when you set up the payroll records for individual employees.

You can also implement a company-wide policy for whether or not you want employees to accrue sick and vacation hours on sick, vacation, or overtime hours paid.

To do this task

  1. Navigate to the Sick & Vacation window for the employee defaults.

    1. Click Employee Center.

    2. Click Manage Employee Information at the top of the list and click Change New Employee Default Settings.

    3. Click the Sick/Vacation button.

  2. In the Sick area of the Sick and Vacation window, choose an accrual period for sick time.

  3. In the Hours accrued field, enter the number of sick hours that accrue during the accrual period you selected.

  4. (Optional) In the Maximum number of hours field, enter the maximum balance of sick hours that this employee can have.

  5. If you want sick hours to reset to zero when a new calendar year begins, select the Reset hours each new year? checkbox.

  6. To specify accrual information for vacation hours, repeat Steps 4 through 7 for the Vacation section of the window.

  7. Click OK to record your selections.

Note: If the "Prints as" name is something other than "Sick" (for sick time) or "Vacation" (for vacation time), it's because you modified your payroll preferences so that item has a different label, such as "Paid Time Off", when it prints on employee paystubs and vouchers.

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See also

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