In the employee default setup, you can enter payroll-related expenses and
adjustments that affect most (or all) of your employees. These expenses and
adjustments can include the following:
Deductions, such as health insurance, payments to a retirement plan, or
Company-paid benefits, such as health or life insurance
Additions, such as reimbursed travel expenses, or advances against
Have you set up payroll items?
To do this task
Click Employee Center.
Click Manage Employee Information at the top of the list and click Change New Employee Default Settings.
In the first line of the Additions, Deductions, and Company Contributions
table, click a payroll item from the Item Name drop-down arrow.
If the amount and limit are different for each employee, leave them blank.
You can customize the amount and limit for each employee when you set up your
If the payroll item you want is not listed, choose from the
Enter other payroll items on additional lines of the table, as needed.
If any payroll item is based on a percentage of gross pay, the order in
which you enter them in the table is important.
How QuickBooks calculates gross pay
Click OK to record the employee default setup.
Setting up your employee defaults
Entering federal tax information (employee defaults)
Entering miscellaneous state or local tax information (employee defaults)
Enter sick and vacation time information (employee defaults)
Entering state tax information (employee defaults)
Entering wage and salary information (employee defaults)