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Add an employee

QuickBooks defines an employee as someone you give a W-2 form to at the end of the year. You pay employees with paychecks and withhold taxes for them. Set up all those who fall into this category as employees.

See Go onlineHiring your first employee.

Note: If the employee is an independent contractor, see Adding an independent contractor.

To do this task

  1. Click Employee Center.

  2. In the Employees tab, click New Employee at the top of the list. New Employee button

  3. Complete the Personal, Address and Contact, and Additional Info tabs.

    What if I have two or more employees with the same first and last names?

    See Fill in employee personal information. The information you enter in these fields can be exported and used in a form letter.

    On the Additional Info tab, enter any information you want to store for this employee.

    • Fill in any custom fields, or click Define Fields to add custom fields that track employee information, such as a birthday or spouse name.

    • Enter an account number to set up this employee as an online payee.

  4. Click the Change tabs drop-down arrow and then click Employment Info. Fill out the information in the Employment tab.

  5. Click the Change tabs drop-down arrow and then click Workers Compensation. Fill out the information in the Workers Comp tab.

    See Fill in employee personal information for filling in the Employment Info and Workers Comp tabs.

  6. If you are using QuickBooks to manage your payroll, click the Change tabs drop-down arrow and then click Payroll and Compensation Info.

    Fill out the Payroll Info tab.

  7. Record the information you entered by doing one of the following:

    • Click Next to add another employee to the list.

    • Click OK to close the window.

See also

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