Regardless of how you have set up your
employee defaults, you can
customize benefits and adjustments to gross or net pay for each employee. These
benefits and adjustments can include the following:
Deductions, such as health insurance, payments to a retirement plan, or
Company-paid benefits, such as health or life insurance
Additions, such as employee loans, reimbursed travel expenses, or advances
Note: Do not add anything that you rarely include on this
employee's paycheck, such as a once-a-year bonus. The items you include in
the employee record will automatically prefill on the employee's paycheck.
As an alternative, you can add items to a paycheck as needed.
Set up your payroll items first.
Click Employee Center.
Click the Employees tab, if necessary.
If the employee is already on the list, double-click the employee's name.
If the employee is not yet on the list, click New Employee at the top of the list.
Click the Change tabs drop-down arrow and then click Payroll and Compensation Info.
In the first available line of the Additions, Deductions, and Company Contributions
table in the Payroll Info tab, select the payroll item from the Item Name drop-down arrow.
Enter the amount that should be deducted from each paycheck. If there is an upper limit, put that
amount in the Limit column.
If the amount for an item varies between paychecks, you can leave the
Amount field blank and fill in the field in the Preview Paycheck window when
you are paying the employee.
If the payroll item you want is not listed, click from the
Enter other payroll items on additional lines of the table, as
If any payroll items are based on a percentage of gross pay,
the order in which you enter them in the table is
How QuickBooks calculates gross pay
Click OK to record the adjustments.
Enter federal tax information (individual employees)
Enter miscellaneous state or local tax information (individual employees)
Enter sick and vacation time information (individual employees)
Enter state tax information (individual employees)
Enter wage and salary information (individual employees)