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Change payroll information for an employee (QuickBooks Basic Payroll, Standard Payroll, Enhanced Payroll, or no payroll service)

Important: Intuit no longer accepts new subscriptions for Standard Payroll, but continues to support existing users of this service plan. Standard Payroll subscribers may want to Go onlineexplore other payroll service plans designed for QuickBooks users.

If you're not using QuickBooks Payroll at all, or if you're using Basic, Standard, or Enhanced Payroll to manage your payroll, you can change employee information at any time. Changing the employee's name updates the name on all payroll transactions where it appears. Most other changes you make affect only future paychecks not paychecks you've already written.

To do this task

  1. Click Employee Center.

  2. Click the Employees tab, if necessary.

  3. If the employee is already on the list, double-click the employee's name.


    If the employee is not yet on the list, click New Employee at the top of the list.

  4. Click the Change tabs drop-down arrow and then click Payroll and Compensation Info.

  5. Click the Payroll Schedule drop-down arrow to select a payroll schedule to assign to this employee.

    If you can't find the payroll schedule that you want to assign, click to set up a new payroll schedule.

    The Pay Frequency field updates automatically when you select a payroll schedule and becomes grayed out.

  6. Click OK to record your changes.

See also

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