Important: Intuit no longer accepts new subscriptions for Standard Payroll, but continues to support existing users of this service plan. Standard Payroll subscribers may want to explore other payroll service plans designed for QuickBooks users.
not using QuickBooks Payroll at all, or if you're using Basic, Standard, or Enhanced Payroll to manage your payroll, you can change employee information at any time.
Changing the employee's name updates the name on all payroll transactions
where it appears. Most other changes you make affect only future paychecks not
paychecks you've already written.
To do this task
Click Employee Center.
Click the Employees tab, if necessary.
If the employee is already on the list, double-click the employee's name.
If the employee is not yet on the list, click New Employee at the top of the list.
Click the Change tabs drop-down arrow and then click Payroll and Compensation Info.
To add another payroll
the first blank line in the Item Name field, and select a payroll item from the
drop-down arrow or add a new payroll item. See more about entering wage and salary information.
To change tax withholding information, click Taxes. How to enter tax information.
Entering federal tax information
Entering state tax information
Entering local or other tax information
To enter information in the Additions, Deductions, and Company Contributions table, see how to enter benefits and other adjustments.
To enter sick and vacation time, see how to enter sick and vacation information.
To enter direct deposit information, see how to set up an employee for direct deposit.
Click the Payroll Schedule drop-down arrow to select a payroll schedule to assign to this employee.
If you can't find the payroll schedule that you want to assign, click to set up a new payroll schedule.
The Pay Frequency field updates automatically when you select a payroll schedule and becomes grayed out.
Click OK to record your changes.
Changing payroll information for
an employee (QuickBooks Assisted Payroll)
Changes that affect the amounts
on previously generated paystubs