You may have employees who incur expenses for customers. You need to
reimburse those employees, and then pass on the costs to the customer.
Have your employees track their expenses in the expense reports you're
Go to the Banking menu and click Write Checks.
In the Write Checks window, write a reimbursement check to each employee (not a paycheck).
In the check detail area, itemize each expense by customer and job, then
record the check.
Go to the Customers menu and click Create Invoices.
Enter the information for that customer.
From the invoice form, choose the reimbursable expenses you want to include
on the invoice:
Click the Add Time/Costs button on the
Create Invoices window.
In the Choose Billable Time and Expenses window, click the Expenses tab.
You'll see the expenses incurred for each customer, with the name of the
employee who incurred that expense in the payee field.
column next to the expenses you want included on the invoice,
and then click OK.