Before you set up employees for direct deposit, you must have a payroll service subscription and you must have activated direct deposit for your company.
Important: Employees must give written approval to you for direct deposit
of their paychecks. Sample forms are included in the Assisted Payroll Signup Packet and the Direct Deposit Getting Started Guide.
QuickBooks automatically creates a new payroll item for direct deposit,
which appears in the Payroll Item list and the Employee Summary section of the
Preview Paycheck window.
To do this task
Complete the Payroll Setup interview.
Go to the Employees menu and click Payroll Setup.
What if the menu item isn't there?
Follow the onscreen instructions.
Go to the Employees menu, and then click Employee Center.
From the list on the left, select the employee you want to set up for direct deposit.
Click Set Up Direct Deposit in the Employee Information section.
In the Direct Deposit window, select the Use Direct Deposit for checkbox.
Select whether to deposit the paycheck into one or two accounts.
Enter the employee's financial institution information.
Where to find financial institution routing
and account numbers
If you chose to deposit to two accounts, enter the amount to be deposited in
the first account and the remainder in the second account. The entire check
must be deposited into either one or two accounts.
Click OK in the Direct Deposit and Edit Employee windows.
Advice of Deposit Forms. You can order advice of deposit
forms directly from Intuit. These forms are personalized with your company name
and address. To learn more about and order advice of deposit forms, visit the
Intuit Marketplace at