You should rarely need to void a paycheck. Remember that voiding a
paycheck is not like voiding other kinds of checks; paychecks have associated tax and other
liability calculations and payments that need to be taken into consideration.
For common situations with better alternatives than voiding a paycheck, see Alternatives to voiding a
If you need to make changes to a direct deposit paycheck after it has been sent, you must first void the paycheck you've already sent
and then create and send a new paycheck. Don't edit a paycheck that was already sent; doing so will prevent the void from being successful.
About recovering funds
See an example.
If the check date is for:
Then send your paychecks by:
Wednesday at 5:00 p.m. (pacific time)
If you send the void after your payroll is processed, you can initiate a separate process
to reverse the direct deposit as long as you submit the request within three banking
days of the deposit date. Enter your request at QuickBooks support. You will
receive an e-mail confirmation of your request when we initiate the reversal process with
the banking institution. The process can take up to 10 days. We will notify you by e-mail to let
you know whether or not the funds were recovered.
Please be aware of the following:
Intuit cannot guarantee that the funds will be recovered.
If the entire amount of the direct deposit is not available in the
employee's account, the reversal will be rejected and no funds will be
You will be charged a Direct Deposit Reversal fee whether or not the
funds are recovered.
You always have the option of attempting to recover the funds directly from the employee.
To do this task
Note: We recommend that you back up your data before you void paychecks.
Click the Payroll Center icon.
In the Pay Employees section, click the Related Payroll Activities drop-down arrow, and then click Edit or Void Paychecks.
Enter a date range in the Show paychecks from and through fields, and press the
Tab key to display the checks.
What does the date represent?
Click to select the paycheck you want to void.
Click the Void button.
When you successfully void a
paycheck, a notation is included in the Memo field and the net amount of the
check is 0.00.
Once you have read the message that appears, check the checkbox and click Continue.
These messages vary based on the check
date and the time you start the void process.
In the Confirmation and Next Steps window, click Send Information
to Intuit to ensure that your voided paycheck information is sent to the payroll service. You will need to
provide your Payroll Service PIN.
Click Done to close the Edit/Void Paychecks window.
How voiding affects year-to-date
paycheck you voided was issued in a previous quarter or year for which tax returns have already
been filed, you may need to amend and file corrected payroll taxes. If you are an Assisted Payroll
customer, you should contact
QuickBooks Assisted Payroll support
to start the amendment process. (You may be charged a fee for this service.)
How voiding a paycheck impacts
Recreating direct deposit paychecks in QuickBooks