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Direct Deposit paycheck timing

You must send your direct deposit paychecks to the payroll service by 5:00 p.m. (Pacific time) at least 2 banking days before the paycheck date in order for your employees to receive their funds on the paycheck date.

See an example.

2-day direct deposit window

If the check date is for:


Then send your paychecks by:

Wednesday at 5:00 p.m. (Pacific time)

If you send direct deposit paychecks later than 2 days before the paycheck date, QuickBooks warns you that employees will not be paid on the paycheck date and indicates the date on which employees will be paid.

Important: The payroll service cannot guarantee that the funds will appear in the employee's account by the stated date. Advise your employees with direct deposit to check with their financial institution to see how it handles direct deposits and when funds are posted.

To help prevent inadvertent errors in entering the paycheck date, QuickBooks does not allow you to create direct deposit paychecks dated earlier than 7 banking days prior to the current date.

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